Priority re-enrollment for current students, along with enrollment for siblings starting at Gray Academy for the first time, will be open January 29 to February 12, 2024. We urge all current families to re-enroll as soon as possible to secure your placement for 2024-2025.

Your (re-)enrollment process

  • Priority for current students and siblings from Monday, January 29 to Monday, February 12, current families have priority to secure their spaces for next year before applications are open to new families.
  • Re-enrollment codes on January 29, all current families will receive a separate email for each current student, with a re-enrollment code and instructions.
  • Who receives the email(s) the parent listed as “Parent 1” in each child’s most recent Gray Academy enrollment will receive this email. This is based on how information submitted by you in your most recent re-enrollment. If you would like to change which parent is listed as Parent 1 and/or Parent 2, please contact us.
  • A quick and easy process the re-enrollment process should take less than 10 minutes per child, especially since most fields will already be pre-populated with the information you entered last year.
  • Adding a sibling – once you are done re-enrolling current students, you will be able to enroll any siblings starting Gray Academy for the first time, if applicable.
  • Submit your form(s) and payment – once you have completed and submitted your form(s), you will need to submit payment for your deposit(s) of $400 per child and student fee(s) of $150 per child/$75 for half-day Junior Kindergarten. (Re-)enrollment and placement for next year are not secured until the school receives this payment.
  • Ways to pay – you have several options to pay your deposit(s) and student fee(s) for all students with one payment by:
  1. E-transfer by February 12 to finances@grayacademy.ca; if you choose this option, you must add the name(s) of the student(s) and the word RE-ENROLLMENT.
  2. Cheque payable to Gray Academy of Jewish Education, submitted to the office in a sealed envelope to the attention of the Finance Department, by February 12.
  3. Credit card, through our third-party processor, Plastiq. Please that Plastiq and your financial institution will charge additional fees for this option.
  4. Automatic withdrawal, if you already pay monthly for school; our Finance Department will add your deposit(s) and student fee(s) to your withdrawal for March 2024.

Next steps on our end

  • Processing your re-enrollment(s) – the school will review your enrollment form(s) and payment to make sure all information is correct and payment has been processed.
  • Email confirmation – once your form(s) and payment are complete, you will receive an email for each child, confirming placement for 2024-2025.
  • Statement of account – the school will send each family a Statement of Account around the end of April detailing your total Parental Contribution for 2024-2025, including your Bursary Assistance amount, if applicable.

We’re here to help!

  • Finance Handbook – for more information about re-enrollment payments and policies, we encourage you to review the Gray Academy Finance Handbook for 2024-25. This helpful guide is always available to our families at grayacademy.ca.
  • Assistance with re-enrollment – if you need help with your (re-)enrollment, you can always contact us from 8:30 a.m. to 4:30 p.m. any school day at admissions@grayacademy.ca or (204) 477-7425.

Avoid late fees – (re-)enroll on time!

  • A late fee of $150 will apply to re-enrollments received after February 28.
  • late fee of $250 will apply to re-enrollments received after March 25.
  • Late fees are over and above the Parental Contribution.

Financial supports

  • Our commitment to accessibility – the Winnipeg Board of Jewish Education remains committed to ensuring no child is turned away because of a family’s inability to cover the full Parental Contribution.
  • Financial supports – click here to access information and applications for needs-based Bursary Assistance.
  • Once your form(s) and payment are complete, you will receive an email for each child, confirming placement for 2024-2025.
  • Bursary forms – links to the application forms for needs-based bursaries will also be available to you on the confirmation page after your (re-)enrollment form is submitted.
  • Bursary application deadline – the deadline for Bursary Assistance applications for the 2024-2025 school year is Monday, March 11, 2024.
  • IMPORTANT: Bursary Assistance applications will only be processed for families who have completed all steps in the (re-)enrollment process, including submission of the form, deposit and student fee for each child.

You’ve Got Questions? We’ve Got Answers!

Q. How do I get started with re-enrollment?
A. You will need a unique code to re-enroll each child. You will receive a separate email for each current student with this code. You will not need a code to enroll a sibling who is starting Gray Academy for the first time (see below for details).

Q. Why does only one parent receive the re-enrollment email(s)?

A. When families re-enroll, the data they provide populates each child’s record in our PowerSchool student information system (SIS). PowerSchool is set up to receive only one re-enrollment submission per student, which is why we send this email to only one parent.

The parent listed as “Parent 1” in each child’s most recent Gray Academy re-enrollment is set up to receive these re-enrollment email(s).

The choice of which parent is designated as Parent 1 and Parent 2 is up to each family. If you would like to change which parent is listed as Parent 1 and/or Parent 2, please contact us by 4 p.m., Friday, January 26, and we will be happy to do that for you.

No matter which parent is designated as Parent 1, all (re-)enrollment information will always be shared with Parent 2, if applicable.

Q. How do I access my re-enrollment account?
A. When you click the code in your re-enrollment email, you will be directed to PowerSchool, our online student (re-)enrollment system. You will land on a screen asking you for your username and password.

Your username is the email address you used for enrollment last year. Even if your email has changed, please use the email you used to enroll last year. Once you have signed into PowerSchool, you can click on your initials in the upper right corner of your screen to change your enrollment email for next time, if you wish.

If you have any trouble recalling your password, you can use the “Forgot My Password” function. Please use the same account to re-enroll multiple children, if applicable. If you need to pause during the process, all the information you have entered up to that point will be saved securely, and you can return to it later.

Q. What if I make a mistake?
A. The information you input in PowerSchool is the exact information we will have on file at school for your child. Please take care to enter all information correctly. If you are concerned that you made an error or would like to make a change during the process, click on the underlined field or click “Prev” to return to a previous page.

If you are concerned that you made an error after you have already hit SUBMIT, you can always contact us, and we can help.

Q. What if I have more than one child to re-enroll?
A. You will need to use a unique code and complete a separate form for each child. Please submit one re-enrollment at a time. The good news is, if you are re-enrolling another child (or enrolling a sibling for the first time), all the family information common to both children will be populated for you, saving you time and effort.

Q. How do I enroll my child who has never attended Gray Academy before?

A. If you are enrolling a new student for the first time, you do not need a code. Once you are done re-enrolling your current child(ren), you will be able to access new enrollment from the “Confirmation” page OR your PowerSchool dashboard (upper right corner of your screen).

Q. I’ve completed my (re-)enrollment form(s); now what?
A. When you have finished entering all the required information, click “SUBMIT.” This action will send your completed form(s) to the school. If you are not able to click “SUBMIT,” please check to make sure you have completed all required fields throughout the form.

Once all (re-)enrollment forms are submitted, the next step is to pay the $400 deposit and $150 student fee for each child. Your (re-)enrollment is not complete and your child(ren)’s placement is not secured until the school receives these payments.

Q. How do I pay the deposit and student fee?
A. There are several payment options available:

Payment by cheque – drop your cheque off at the school office in a sealed envelope, marked clearly with your child(ren)’s name(s), to the attention of our Finance Department.

Payment by e-transfer – email your payment to finances@grayacademy.ca. IMPORTANT: Please be sure to add the name(s) of all children you are paying for in the “Notes” section.

Payment by credit card – NOTE: if you choose to pay your deposit(s) and student fee(s) by credit card, fees will apply. These fees are applied by our third-party payment processor and your credit card company. The credit card fee will vary, depending on the card/financial institution you use.

Added to your monthly payment – if you pay for school monthly by automatic withdrawal, you can opt to have the amount owing for your deposit(s) and student fee(s) added to your next withdrawal.

Q. Do I need to make separate payments for each child?

A. No, you can pay for all students you are (re-)enrolling all together in one payment.

Q. I would like to apply for Bursary Assistance. How can I determine whether I qualify?

A. Families with a total annual household income less than $165,000 are eligible to apply for need-based Bursary Assistance for students in Kindergarten through Grade 12. Click here to use our quick and easy calculator to get a sense of what your total Parental Contribution could look like.

Q. When are Bursary Assistance applications due?

A. Applications for 2024-2025 are due on Monday, March 11, 2024.

Q. Should I wait to submit my Bursary Assistance application until I have my 2023 Notice of Assessment from my income tax return?

A. No, it is very important to submit your application by the March 11 deadline. Follow the instructions on the application for individuals who have not yet completed their 2023 income tax return. You will need to submit your 2023 Notice of Assessment to the school by May 31, 2024.

Q. When will I find out how much Bursary Assistance I will be receiving?

A. Families who submit their application by the March 11 deadline will receive a Statement of Account detailing their total Parental Contribution for 2024-2025, including the amount of Bursary Assistance, by the end of April.

Q. When can I sign up for school supervision programs?

A. Applications for Gray Academy extended hours, holiday and in-service supervision programs for 2024-2025 will open at the same time as re-enrollment, on Monday, January 29. It’s a great idea to apply at the time of (re-)enrollment, so our Finance Department can add the fee for Supervision to your Statement of Account.

Q. What are your policies regarding deposits, late re-enrollment and withdrawal fees?

A. All information regarding deposits, late fees and withdrawal fees can be found in the 2024-2025 Gray Academy Finance Handbook.

Q. Can I request a specific class placement for my child for next year?

A. The school invests a great deal of time and care in the placement of all students, with serious consideration for the academic, emotional and social needs of each child. This includes pairing students with teachers who fit their learning needs best. For these reasons, we do not accept placement requests, and the school’s decisions regarding class placements are final. All families will receive their child(en)’s class placements a few days before school starts.

Q. When will my High School child(ren) select their electives for next year?

A. Our High School Principal, Tracy White, will discuss elective choices with all High School students in the spring.

Q. When can I order uniforms for next year?

A. You can order uniforms anytime! Visit topmarks.ca and use code GA01 to order everything you need anytime. New information and order forms for next year will be available in the spring.

More Questions?

About (re-)enrollment: If you have questions not answered here, please contact our Admissions Department anytime during the re-enrollment period.

Technical issues: if you are experiencing technical challenges with your (re-)enrollment, please contact us, providing as much detail as possible about the issue you are encountering.

Financial questions: If you have questions about payments, deposits or other finance-related matters, please review our helpful Finance Handbook for Gray Academy families.

Todah Rabah!

Thank you, once again, for choosing Gray Academy and for entrusting us with the care and education of your children. We look forward to seeing your re-enrollment in the weeks ahead!

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